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Foreign Resident Registration
Registration Is Obligatory
All foreign residents who live in Japan must complete registration procedures at their local municipal office and receive a foreign resident registration card. All foreign residents who plan to live in Japan for 90 days or longer must complete the registration procedures. Those who are in Japan only temporarily, such as tourists, do not need to apply. The foreign resident registration card is issued approximately two weeks after application. This means that you must come to the municipal office service counter again to pick up your card.
Registration Procedures
Initial Registration
| Types of Application |
When to Apply |
Necessary Items |
Applicant |
| Entry into Japan |
Within 90 days from entering into Japan |
Passport, two identical photographs (taken within the past six months, upper body shot, frontal view, no hat, no background scenery, 4.5 cm long x 3.5 cm wide) (Those who are under 16 years of age do not need photographs.) |
Apply in person. For those under 16 years of age, a relative from the same household |
| Birth of a child |
Within 60 days from birth |
Certificate of birth report, passport |
Procedures when a child is born Information desks are indicated in brackets
1. Birth Report (City Office) 2. Foreign Resident Registration (City Office) 3. Application for a passport (Tokyo Regional Immigration Bureau) 4. Application for status of residence and period of stay (Tokyo Regional Immigration Bureau) 5. Notification of status and period of residence (City Office) |
Application for Changes in Registration
| In This Case |
Application Period |
Necessary Documents |
Note |
| Change of Address |
Within 14 days of the move |
Foreign resident registration card |
Please report directly to the counter of the municipal office of your new address. |
| Change in Name or Nationality |
Within 14 days of the day of the change |
Foreign resident registration card, two identical photos (taken within the past six months, upper body shot, frontal view, no hat, no background scenery, 4.5 cm long x 3.5 cm wide), passport, and documentation verifying the change
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Foreign resident registration card is replaced by a new one. |
| Change in Status of Residence, Period of Stay, Occupation or Name/Address of Employer |
Within 14 days of the day of the change |
Foreign resident registration card and documentation verifying the change |
Those who are permanent residents or special permanent residents are not required to register a change of occupation or employers. |
| Other Changes |
After the change, until filing application for other changes |
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Application for Renewal and Reissue
| In This Case |
Application Period |
Necessary Documents |
Note |
| When it is time to renew your foreign resident registration card (date will be written on your card) |
Within 30 days starting from the date indicated on your foreign resident registration card |
Foreign resident registration card, passport, two identical photos (taken within the past six months, upper body shot, frontal view, no hat, no background scenery, 4.5 cm long x 3.5 cm wide) |
After the registered information is confirmed, you will be issued a new foreign resident registration card. |
| If you lose your foreign resident registration card |
Within 14 days of realizing that you have lost your card |
Passport, two identical photos (taken within the past six months, upper body shot, frontal view, no hat, no background scenery, 4.5 cm long x 3.5 cm wide)
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If you lose your foreign resident registration card, please file a report with the police first. |
Certified Copy of Foreign Resident Registration
| In This Case |
Who Can Apply |
Necessary Documents |
Note |
| When you need a certified copy of your foreign resident registration |
The applicant himself/herself or a family member who lives in the same household |
Some form of personal identification (such as your foreign resident registration card, driver’s license or passport)
Handling fee: ¥300 per copy |
The person who comes to the service counter should bring some form of his/her own personal identification.
Certified copies of foreign resident registration are issued at the Foreign Resident Registration Subsection, local Chiiki Centers (community centers) and City Administrative Service Corners. |
| Proxy |
Proxy letter, some form of personal identification (such as a foreign resident registration card, driver’s license or passport)
Handling fee: ¥300 per copy |
Foreign Resident Registration FAQ (Frequently Asked Questions)
- Can foreign residents register personal seals?
If you are 15 years of age or older, you can register a seal that has your full name, nickname, last name only or first name only on it as long as that name is registered in your foreign resident registration.
- I will not be able to renew my foreign resident registration card at the City Office during the specified period because I will be overseas. What should I do?
Please complete the designated procedures as soon as you return to Japan. Please bring your passport, two photos and your foreign resident registration card.
- Are there certain procedures I need to follow when I return to my home country?
If you are returning to your home country, no special procedures are required. If you are returning to your home country without a reentry permit, please turn in your foreign resident registration card at the Emigration Booth at the airport.
- Where do I renew my visa or obtain a reentry permit?
Those who live in Shinagawa City should complete the designated procedures at the Tokyo Regional Immigration Bureau* (Tel: 5796-7112).
*Tokyo Regional Immigration Bureau Web site
Please make your inquiries in Japanese.
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Foreign Resident Registration
